Emails have proved to be an excellent way of communicating with many clients. However, accumulated emails can make work difficult for you as a freelancer. It is no wonder many people now trust Mailbird, one of France’s most reliable platforms, to help manage their emails.
Also, for reviews on how others have been managing their emails, especially in France, visit Amon-Avis. This article describes some pointers for freelancers on how to clear out their inboxes, respond to the most important emails, and deal with everyday email stress.
Create an Auto Responder
A common practice among freelancers who is not stable in the office is to use an autoresponder. It’s become a standard way of reducing internal email, pointing people in the right direction, and apologizing for tardiness.
This is something Chris from A Life of Productivity has done with his autoresponder. It directs us to the appropriate individuals and warns freelancers that they should not expect a prompt response to their email.
Inbox Zero is a technique that has received a lot of attention in email productivity. This concept, which Merlin Mann developed, has gained a lot of traction, but many people, particularly freelancers, have trouble incorporating it into their emailing systems. Whether you want to use a rigor system like Inbox Zero or not, here are some tips for getting close to an empty inbox.
- Try to avoid responding to emails as they arrive.
- Go over emails for reference or if they’re related to a project you’re working on at present.
- At least once every four hours, clear your email inbox.
- Do email-related work only if it takes less than two minutes. Otherwise, delegate or add it to the to-do list of your task/project manager.
Reduce Email Clutter
Email clutter is a jumble of irrelevant emails, newsletters, occasional SPAM, and other internet irrelevances. You can reduce the number of irrelevant messages dropping into your emails in many ways.
During your next Inbox Zero rally, keep track of the last few “clutter” type emails you haven’t read. Use the unsubscribe button at the bottom of each email to unsubscribe from e-newsletters or recurring onboarding emails for a new app. If you aim to do this as you go, perhaps 5–10 emails per week, you’ll start to reduce your overall email clutter.
Remember to ask yourself, “Why haven’t you read the last few emails?” This question will assist you in determining whether you should unsubscribe as soon as possible.
Track the Progress of an Email
Email tracking is often regarded as a science fiction concept. There are numerous benefits to knowing where, when, and who reads your email.
Knowing whether your email was read, received, or delivered can improve your internal and external communication. From plugins to native tools, there are various tools available to help you with this email tracking process.
Everything from better office communication is based on an understanding of when people prefer to read emails to determine whether a potential client has read the email so that the next one can be tailored. There’s also the option to “schedule emails” so that they arrive in someone’s inbox at a specific time and date.
Use Forwarding Functions
Evernote, Todoist, and Wunderlist are probably familiar names. These services are great for keeping track of notes and tasks that come up during the day. Many of these services include a “forward email” feature that allows you to save emails directly to your to-do list, reducing email distraction.
Consider the scenario below: Todoist gives you a unique email address to send your to-dos or useful information, which is excellent for on-the-go productivity without leaving your inbox.